1. Payroll & Compliance Oversight
− Review payroll calculations and ensure compliance with relevant regulations if needed
− Verify statutory obligations including Superannuation, PAYG withholding, Payroll tax receiving
from accountant/HR
− Details:
o TSU: no payroll
o GMAA: 1 – 3 headcounts, all based on ordinary hours, fortnightly
o Amstar: 10 – 12 headcounts with, based on actual working hours and piecework,
weekly
o Farmacist: 34 – 40 headcounts, all based on ordinary hours, weekly & monthly
2. Accounting & Financial Reporting
− Book/Review and verify supplier invoices and expense claims. Ensure invoices are properly &
accurately recorded and booked into the accounting system (Xero):
o Review: Farmacist
o Book: GMAA (avg 20 invoices/month), Amstar (avg 120 invoices/month), TSU (avg 5
invoices/month)
− Assist with month-end and year-end closing processes, including journal manual booking for
GMAA, Amstar & TSU
− Prepare reports and supporting schedules
− Support budgeting and forecasting activities
− Work closely with accounting service for: BAS preparation, Tax reporting, Annual financial
statements, Compliance matters.
3. Sales Administration & Commercial Support
− Prepare and maintain sales reports and performance tracking.
− Monitor and maintain service pricing, product pricing, and markup structures.
4. Asset & Operational Control
− Coordinate periodic asset stock takes and physical verification.
− Control inventory management in CIN7 & related matters
5. Cashflow Management
− Track company cashflow and monitor payment schedules.
− Perform daily/weekly bank reconciliations, Investigate and resolve variances if any
− Coordinate with FC on cashflow forecasts.
− Ensure timely payments to suppliers and service providers.
6. Systems & Process Improvement
− Xero/accounting system: Review and improve the authority matrix, revenue and cost/expense
classifications, and integration with other systems, …
− CIN7 (inventory system): Review authority controls and integration with other systems, …
− EO: Provide training to Australian team members to support approval workflows and system
adoption
− Identify opportunities to improve processes, operational efficiency, and system integration
7. General Operations Support
− Manage all administration tasks to support Tully farm operation, including:
o Communicate with farm manager to propose any matters need to get the approval
before executing (online)
o Communicate with farm manager to work with suppliers about account registration,
clear the statement, placing an order, … (online)
− Assist management in maintaining efficient internal processes.
− Coordinate with internal teams and external service providers when required.
